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Image Scanner Software PaperStream Capture

PaperStream Capture Overview

Simple and powerful front capture software

PaperStream Capture is the image capture software specially designed for RICOH fi/SP Series Image Scanners. With its single button scanning and release options, the end-to-end workflow for scanning to release is simpler and faster than ever before. Offering powerful image capture optimization as well as data extraction and organizational capabilities, it possesses an intuitive interface with its simple yet enriched scanning processes.

  • Simple user interface for a smooth workflow
  • "Setting Assistant" proposes optimal scan setting for frequently used operations
  • Save scanned data to multiple destinations
  • Multiple ways to sort and index
  • "PDF Keyword Setting” assists quick file searching
  • Two ways of creating jobs: Easy Setup mode with simple operation and Advanced Setup mode for creating a job for a combination of multiple purpose
  • Effective features to streamline scanning workflow
  • Operate with PaperStream IP driver
  • For more powerful and advanced functions, superior options are available. Please refer to the PaperStream Capture Pro/Pro Premium tab for more details.

PaperStream Capture Features

Achieve work efficiency through automated scan processes

PaperStream Capture creates jobs based on the scope of work. With a single touch on the icon, users are able to begin scanning.

Multiple scanning options

Simple batch scanning is feasible with default scanning and predefined templates. Spot, ad-hoc scans, are possible as well.

Operational connectivity with scanned data

PaperStream Capture is compatible with multiple back-office connectivity options and connects with popular destinations like network folders, SharePoint, email, and other applications.
The following destinations are available by default. By installing "PaperStream Connector Option*", users can connect to other cloud services or send scanned data via e-mail and FAX directly.

*Please refer to the Specifications tab for more detail.

"Setting Assistant" proposes optimal scan settings for frequently used operations

Frequent, manual operations like deleting blank pages or correcting page orientations, can be significantly reduced by following the suggestions that pop up in the software notifications.

Effortless creation of scan settings for streamlined data preservation

In the Easy Setup mode, operators have the choice of three options: Save Documents, Sort Documents, or Data Extraction. They can effortlessly create a job by selecting an option that suits their purpose and configure the settings according to the displayed instructions.


For users who want to create job for combination of multiple purposes, Advanced Setup mode is also available.

Please refer to the Manual Downloads page for more information about these modes.

Multiple ways to sort and index

Automated document separation

Documents can be grouped, indexed and named using various ways.


Using extracted data from scanned images

With zonal OCR and barcode recognition, users can define areas on documents and establish preset rules to automate file naming and folder creation. The extracted data can be exported to CSV files as index information.

“PDF Keyword Setting” assists quick file searching

Keywords can be automatically added to a PDF document using text information captured from the scanned data or using pre-determined fixed characters. Document retrieval is not constrained to file names alone, making it easier to locate documents when required.

Effective features to streamline scanning workflow

PaperStream Capture offers intuitive and stress-free operation, especially in the situations where centralized scanning is prevalent. Features such as the Configure Jobs button and the filtering function enhance work efficiency.
Additionally, users can select and confirm scanned data on an enlarged screen in the middle of scanning.


Preventing overlook of scanning error

PaperStream Capture comes with Image Check function. Scanned results are displayed with easily recognizable color markings. Users are able to instantly recognize any multi-feed or other errors.

  • Red marks: show multi-feed documents
    Black marks: show blank pages
    Yellow marks: show scanning error detected by AIQC(Automatic Image Quality Check)*1

*1 AIQC supported model: fi-8950/fi-8930/fi-8820/fi-7900/fi-7800/fi-7700/fi-7700S/fi-7600/fi-8190/fi-8290/fi-7480/fi-7460/fi-8170/fi-8270/fi-8150/fi-8250/fi-7300NX

Select the best image with “Assisted Scan”

Operators are able to instantly select the best image without the need for any fine setting adjustments. Assisted Scan makes automatic image enhancements and replaces unsatisfactory scans with the best scans available.

PaperStream Capture Pro and Pro Premium Features

Transform your paper and digital contents into actionable data with the ideal solution for your capture workflow

PaperStream Capture Pro and PaperStream Capture Pro Premium are subscription-based, paid optional software products that offer more advanced features than the standard bundled software, PaperStream Capture. The products are easy to implement for customers due to the low initial installation cost, making them ideal for small and medium-sized companies aiming to achieve significant results with a limited workforce.

Powerful data extraction and indexing

The software products allow extracted data to be used for naming folders and files. The data up to a maximum of 100 fields per form and up to 150 forms per job can be extracted. Please refer to the Specifications tab for more details.

Improving input efficiency through data extraction of handwritten block letters

Supporting data extraction of various kinds, including handwritten block letters, printed characters, and check boxes, the software products automatically digitize text information contained in documents such as application forms, and by linking the extracted data to subsequent systems, it can improve the efficiency of labor-intensive data entry tasks.

Reducing the risk of information leakage and enhancing security

The software products can provide optimal data management with a Redaction function* to hide sensitive information. When scanning the paper containing personal information, such as an application form or a survey, you can set the target areas in advance, allowing the information to be digitized in a hidden states. This eliminates the need to physically hide information with sticky notes or similar methods before scanning, thereby improving work efficiency.

*Images with masked area may be considered document tampering. Check in advance if it is safe to set masking.

Distribute workloads by using the "Multi-Station function"

With the "Multi-Station function*1", scan, image check, and individual processes like indexing, can be shared among various team members to promote workload distribution.
With its capability to collect basic data such as man-hours of workflow progress and overall production efficiency, checks and balances on scanning workflow and progress can be performed remotely. Reassignment can be carried out where necessary with the "Batch Manager" function.

*1 It is necessary to install at least one Scan Station or QC/Index Station in addition to the PaperStream Capture Pro Scan Station, since 2 or more stations are required in total to configure the "Multi-Station function".

High quality image correction

With "After Scan Correction (ASC)", an unclear image can be optimized without the need for rescan. The original data is not required for the quality checks.

Import documents from other sources*

The PaperStream Capture Pro Premium File Import function allows existing image data as well as scanned image data from other devices to be imported while benefitting from the advanced image processing capabilities of the PaperStream IP (TWAIN) driver. Output file formats can be changed.


*This feature is only available with the PaperStream Capture Pro Premium.



Specifications for PaperStream Capture, PaperStream Capture Pro and Pro Premium

Product Name PaperStream Capture PaperStream Capture Pro PaperStream Capture Pro Premium
Supported Scanners Workgroup fi-8040/fi-70F/fi-8170/fi-8270/fi-8150/fi-8250/fi-7300NX/fi-800R/SP-1425/SP-1130N/SP-1125N/SP-1120N
Departmental fi-8190/fi-8290/fi-7480/fi-7460
Low-Volume Production fi-7700/fi-7700S/fi-7600 NA fi-7700/fi-7700S/fi-7600
Mid-Volume Production fi-8950/fi-8930/fi-8820/fi-7900/fi-7800 NA fi-8950/fi-8930/fi-8820/fi-7900/fi-7800
Discontinued fi-7030/fi-7180/fi-7280/fi-7160/fi-7260/fi-7140/fi-7240/fi-65F/SP-1130/SP-1125/SP-1120/fi-6140Z/fi-6240Z/fi-6130Z/fi-6230Z/fi-6110/fi-5530C2/fi-5950/fi-6800/fi-6400/fi-6770/fi-6750S/fi-6670 fi-7030/fi-7180/fi-7280/fi-7160/fi-7260/fi-7140/fi-7240/fi-65F/SP-1130/SP-1125/SP-1120/fi-6140Z/fi-6240Z/fi-6130Z/fi-6230Z/fi-6110/fi-5530C2 fi-7030/fi-7180/fi-7280/fi-7160/fi-7260/fi-7140/fi-7240/fi-65F/SP-1130/SP-1125/SP-1120/fi-6140Z/fi-6240Z/fi-6130Z/fi-6230Z/fi-6110/fi-5530C2/fi-5950/fi-6800/fi-6400/fi-6770/fi-6750S/fi-6670
Other TWAIN Devices*1 NA Limited devices*2 No limitation
Supported OCR Languages Printed character*3 English, French, Spanish, German, Italian, Portuguese (Brazil), Russian, Japanese, Korean, Chinese (Simplified/Traditional), Turkish, Arabic, Greek, Vietnamese, Thai, Indonesian, Swedish, Dutch, Polish, Czech, Romanian, Hebrew, Ukrainian, Danish, Norwegian, Hungarian, Finnish
Handwritten block letters
*4		 NA English, French, Spanish, German, Italian, Japanese
Scanner Driver PaperStream IP TWAIN PaperStream IP TWAIN
PaperStream IP ISIS™
Documents Separation Blank page (single/duplex)
Page count
Zonal OCR*5
Patch code
Barcode (1D/2D)
Press Ctrl
Specific form
Specific document (Scanner Driver) (Automatic Profile Selection)		 Blank page (single/duplex)
Page count
Zonal OCR*5
Patch code
Barcode (1D/2D)
Press Ctrl
Specific form
Specific document (Scanner Driver) (Automatic Profile Selection)
File name
Save-to Destinations Standard Folder
Network folder
SharePoint
SharePoint Online
FTP
SFTP/FTPs
E-mail (via e-mail application)
Printer
Other App.		 Folder
Network folder
SharePoint
SharePoint Online
FTP
SFTP/FTPs
E-mail (via e-mail application)
Printer
Box*6
DocuWare*6
Other App.
Optional*7 Cloud services (Microsoft OneDrive/Dropbox/Google Drive)
E-mail (through SMTP server)
Internet FAX (through SMTP server)
Output File Bitmap, TIFF, Multi-TIFF, JPEG, JPEG2000, Searchable PDF*5, PDF, PDF/A, PNG, RTF*5, Word*5, Excel*5, PowerPoint*5
Output Index File XML, CSV, TXT
Extracted Data Per Page Barcode (1D/2D)
Zonal OCR
Passport
ID Card (TD1 and TD2)		 Barcode (1D/2D)
Zonal OCR*5
Manual Entry
System
Choice List
Database Autofill
Combination
Split
JSON Parsing
JSON Value
Passport
ID Card (TD1 and TD2)
Per Form Barcode (1D/2D)
Zonal OCR (Printed letters)		 Barcode (1D/2D)
Zonal OCR (Printed letters/Handwritten block letters)
Check box
Data Extraction Fields (Maximum supported number) Per Page 20 Easy Setup: 20, Advanced Setup: 100
Per Form 1 100
Data Extraction Forms (Maximum supported number) Per Job Easy Setup: 1, Advanced Setup: 150
Indexing Per Page, Per form Per document, Per page, Per form
Field Rule NA YES
Form Registration (Maximum supported number) 1,000 forms
Other Functions Assisted Scan Assisted Scan, ASC*8, Multi-Station function*9 Assisted Scan, File Import, ASC*8, Multi-Station function*9
Supported Operating System Windows 11, Windows 10, Windows Server 2025, Windows Server 2022, Windows Server 2019, Windows Server 2016
Hardware
Requirements		 CPU*10*11 Intel or Intel-compatible processors
Display Resolution 1280 x 800 Pixels or more, and 65,536 colors or more
Disk Capacity 10 GB or more*12
Software Microsoft .NET Framework 4.7.2 or later Microsoft .NET Framework 4.7.2 or later
Microsoft Internet Information Service 10.0 or later
  1. PaperStream Capture Pro and PaperStream Capture Pro Premium are designed to work with TWAIN-compatible scanners that adhere to TWAIN specifications version 2.3 or newer. However, some third-party scanner TWAIN drivers may not fully comply with this standard and could encounter compatibility issues and/or limited functionality. We recommend using the trial/evaluation version of the software to test your scanners and verify performance.
  2. Desktop devices (A4/Letter/Legal or smaller size documents).
  3. Available OCR languages when using third party scanners. English, French, Spanish, German, Italian, and Japanese.
  4. OCR for handwritten block letters does not support under Windows 32bit OS.
  5. Not available when using third party scanner.
  6. Available when specified connectors are installed.
  7. Available when PaperStream Connecter Option is installed.
  8. After Scan Correction.
  9. It is necessary to install at least one Scan Station or QC/Index Station in addition to the PaperStream Capture Pro Scan Station, since 2 or more stations are required in total to configure the "Multi-Station function".
  10. Scanning speeds may vary due to the system environment.
  11. The scanner may not operate if the recommended CPU and memory capacity requirements are not met.
  12. Enough disk capacity is necessary for the saved file when scanning.

Videos

PaperStream Capture Introduction

PaperStream Capture Pro and Pro Preminum Introduction

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