Image Scanner Software PaperStream Capture

PaperStream Capture Overview

Simple and powerful front capture software

PaperStream Capture is the image capture software specially designed for RICOH fi/SP Series Image Scanners. With its single button scanning and release options, the end-to-end workflow for scanning to release is simpler and faster than ever before. Offering powerful image capture optimization as well as data extraction and organizational capabilities, it possesses an intuitive interface with its simple yet enriched scanning processes.

  • Simple user interface for a smooth workflow
  • "Setting Assistant" proposes optimal scan setting for frequently used operations
  • Save scanned data to multiple destinations
  • Multiple ways to sort and index
  • "PDF Keyword Setting” assists quick file searching
  • Operate with PaperStream IP driver

PaperStream Capture Features

Achieve work efficiency through automated scan processes

PaperStream Capture creates profiles based on the scope of work. With a single touch on the icon, users are able to begin scanning.

Multiple scanning options

Simple batch scanning is feasible with default scanning and predefined templates. Spot, ad-hoc scans, are possible as well.

Operational connectivity with scanned data

PaperStream Capture is compatible with multiple back-office connectivity options and connects with popular destinations like network folders, SharePoint, email, and other applications.

"Setting Assistant" proposes optimal scan settings for frequently used operations

Frequent, manual operations like deleting blank pages or correcting page orientations, can be significantly reduced by following the suggestions that pop up in the software notifications.

Multiple ways to sort and index

Automated document separation

Documents can be grouped, indexed and named using various ways.

With zonal OCR and barcode recognition, users can define areas on documents and establish preset rules to automate file naming and folder creation. The metadata can be exported to CSV files as index information.

“PDF Keyword Setting” assists quick file searching

Keywords can be automatically added to a PDF document using text information captured from the scanned data or using pre-determined fixed characters. Document retrieval is not constrained to file names alone, making it easier to locate documents when required.

Preventing overlook of scanning error

PaperStream Capture comes with AIQC*1 (Automatic Image Quality Check). Scanned results are displayed with easily recognizable color markings. Users are able to instantly recognize any multi-feed or other errors.

  • Red marks: show multi-feed documents
    Black marks: show blank pages
    Yellow marks: show scanning error detected by AIQC*1

*1 AIQC supported model: fi-7900/fi-7800/fi-7700/fi-7700S/fi-7600/fi-8190/fi-8290/fi-7480/fi-7460/fi-8170/fi-8270/fi-8150/fi-8250/fi-7300NX

Select the best image with “Assisted Scan”

Operators are able to instantly select the best image without the need for any fine setting adjustments. Assisted Scan makes automatic image enhancements and replaces unsatisfactory scans with the best scans available.

PaperStream Capture Pro Features

Professional capturing software with paid option

PaperStream Capture Pro is a premium option available for RICOH fi/SP Series Image Scanners for more powerful and advanced functions.

Powerful data extraction and indexing

PaperStream Capture Pro allows indexed metadata to be used for naming folders and files. Up to a maximum of 100 items can be added to the metadata field lists. Please refer to the Specifications tab for more details.

Distribute workloads by using the "Multi-Station function"

With the "Multi-Station function*1", scan, image check, and individual processes like indexing, can be shared among various team members to promote workload distribution.
With its capability to collect basic data such as man-hours of workflow progress and overall production efficiency, checks and balances on scanning workflow and progress can be performed remotely. Reassignment can be carried out where necessary with the "Batch Manager" function.

*1 It is necessary to install at least one Scan Station or QC / Index Station in addition to the PaperStream Capture Pro Scan Station, since 2 or more stations are required in total to configure the "Multi-Station function".

High quality image correction

With "After Scan Correction (ASC)", an unclear image can be optimized without the need for rescan. The original data is not required for the quality checks.

Premium option: Import documents from other sources

The PaperStream Capture Pro Import option allows existing image data as well as scanned image data from other devices to be imported into PaperStream Capture Pro while benefitting from the advanced image processing capabilities of the PaperStream IP (TWAIN) driver. Output file formats can be changed.

Specifications for PaperStream Capture and PaperStream Capture Pro

Product Name PaperStream Capture Pro PaperStream Capture
Supported Scanners Workgroup fi-8040/fi-70F/fi-8170/fi-8270/fi-8150/fi-8250/fi-7300NX/fi-800R/SP-1425/SP-1130N/SP-1125N/SP-1120N
Departmental fi-8190/fi-8290/fi-7480/fi-7460
Production fi-7900/fi-7800/fi-7700/fi-7700S/fi-7600
Discontinued fi-7030/fi-7180/fi-7280/fi-7160/fi-7260/fi-7140/fi-7240/fi-65F/SP-1130/SP-1125/SP-1120/fi-6140Z/fi-6240Z/fi-6130Z/fi-6230Z/fi-6110/fi-5530C2/fi-5950/fi-6800/fi-6400/fi-6770/fi-6750S/fi-6670
Supported OCR Languages English, French, Spanish, German, Italian, Portuguese (Brazil), Russian, Japanese, Korean, Chinese (Simplified/Traditional), Turkish, Arabic, Greek, Vietnamese, Thai, Indonesian, Swedish, Dutch, Polish, Czech, Romanian, Hebrew, Ukrainian
Scanner Driver PaperStream IP TWAIN PaperStream IP TWAIN
PaperStream IP ISIS
Documents Separation Blank page (single /duplex)
Page count
Zonal OCR
Patch code
Barcode (1D /2D)
Press Ctrl
Specific document (Automatic Profile Selection)
File name*1
Blank page (single /duplex)
Page count
Zonal OCR
Patch code
Barcode (1D /2D)
Press Ctrl
Specific document (Automatic Profile Selection),
Save-to Destinations Folder
Network folder
SharePoint Online
Other App.
Network folder
SharePoint Online
Other App.
Output File Bitmap, TIFF, Multi-TIFF, JPEG, JPEG2000, Searchable PDF, PDF, PDF/A, PNG, RTF, Word, Excel, PowerPoint
Output Index File XML, CSV, TXT
Metadata Barcode (1D / 2D)
Zonal OCR
Manual Entry
Choice List
Database Autofill
JSON Parsing
JSON Value
ID Card (TD1 and TD2)
Barcode (1D / 2D)
Zonal OCR
ID Card (TD1 and TD2)
Metadata Fields (Maximum supported number) 100 20
Indexing Per documents, Per pages Per Pages
Field Rule YES NA
Other Functions Assisted Scan, Import*2, ASC*3, Multi-Station operation*4 Assisted Scan
Supported Operating System Windows® 11, Windows® 10, Windows Server® 2022, Windows Server® 2019, Windows Server® 2016, Windows Server® 2012, Windows Server® 2012 R2
CPU*5*6 Intel® or Intel®-compatible processors
Display Resolution 1024 x 768 Pixels or more, and 65,536 colors or more 1024 x 768 Pixels or higher, 65,536 or more colors
Disk Capacity 10 GB or more*7
Software Microsoft® .NET Framework 4.6.2
Microsoft® Internet Information Service 7.5
Microsoft® Internet Information Service 8.0
Microsoft® Internet Information Service 8.5
Microsoft® Internet Information Service 10.0
Microsoft® .NET Framework 4.6.2
  1. Available only on import function as option.
  2. "PaperStream Capture Pro Import" is required to process file import.
  3. After Scan Correction.
  4. It is necessary to install at least one Scan Station or QC / Index Station in addition to the PaperStream Capture Pro Scan Station, since 2 or more stations are required in total to configure the "Multi-Station function".
  5. Scanning speeds may vary due to the system environment.
  6. The scanner may not operate if the recommended CPU and memory capacity requirements are not met.
  7. Enough disk capacity is necessary for the saved file when scanning.



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