Creating a Searchable PDF File

Text in the scanned image can be automatically recognized, and a searchable PDF file can be created.
  1. Tap Navigation Menu on the main screen.

    A navigation bar appears.

  2. Tap [Settings].

    The [Settings] screen appears.

  3. Tap [Scan settings].

    The [Scan settings] screen appears.

  4. Tap as follows.
    When [Save by document type] is specified on the [Select cloud storage services] screen:

    Document type to be scanned as a searchable PDF

    When [Always save to same service] is specified on the [Select cloud storage services] screen:

    [Detailed setting]

    The detailed setting screen appears.

  5. Tap [File format].

    The [File format] screen appears.

  6. Set [Convert to Searchable PDF] to on.
  7. Check that the [Scan/Stop] button on the ScanSnap is lit in purple.
  8. Insert the document straight into the feeding section of the ScanSnap, with the scanning side facing up.
    Inserting the Document

    The document is pulled in until it is set inside the ScanSnap.

    • If you specify a standard size instead of selecting [Auto] (default) (for [Document size] from the [Scan settings] screen), insert the document by aligning it with the left edge of the feeding section.

      Aligning the Document
    • When you perform scanning with the output guide closed, leave enough space at the back of the ScanSnap to allow the document to be completely ejected.

      Make sure that the area where the document exits the scanner is clear of any obstacles. Otherwise, a paper jam may occur.

    • If you scan the following documents with the output guide open, a paper jam may occur and damage the documents. Scan the following documents with the output guide closed.

      • Thick paper (80 g/m2 [20 lb] or heavier)

      • Postcards

      • Business cards

      • Plastic cards

      • Carrier Sheet

      Closing the Output Guide
  9. Press the [Scan/Stop] button on the ScanSnap to start scanning.

    To continue scanning, insert the next document to be scanned.

    When the document is inserted, scanning starts automatically.

  10. Press the [Scan/Stop] button on the ScanSnap to finish scanning.

    The [Scan/Stop] button flashes in blue while the scanned image is being sent to the ScanSnap Cloud service.

    When the scanned image has been sent, the [Scan/Stop] button lights up in purple again.

    A new scan history is added to the scan history list of the ScanSnap Cloud application by updating the list. For details about the scan history list, refer to Main Screen.


    When a scanned image is sent to the ScanSnap Cloud service or saved in a cloud storage service, a push notification is sent to your mobile device.

  11. On a cloud storage service that supports the scanned document type, check the scanned image to make sure the document was scanned properly.

    Scanned images can be checked on the Detail View Screen of the ScanSnap Cloud application.


    If the scanned image is not saved in a specified cloud storage service, the document type for the scanned document may have been detected incorrectly. In such a case, the scanned image can be transferred to another cloud storage service. For details, refer to Transferring a Scanned Image to Another Cloud Storage Service.

    If it is difficult to do so, disable the detection of the document type and specify one cloud storage service. Scanned images will always be saved in the specified cloud storage service, regardless of the document type. For details, refer to [Select cloud storage services] Screen.