Enhancing User Experience through the Upgrade of PaperStream Capture and Capture Pro

- Revamped User Interface for Enhanced Intuitive Operation

Today, under the direction of President and Representative Director Seiji Murakami, PFU Limited (hereinafter “PFU”), a global leader(1) in scanner manufacturing, is releasing upgraded capturing software for fi and SP Series image scanners: PaperStream Capture and PaperStream Capture Pro.

The upgraded PaperStream Capture and PaperStream Capture Pro now feature a new Easy Setup mode, offering a user-friendly display and simplified operations. In this mode, users can harness the software's powerful features for organizing scanned data, extracting information, and performing various other operations. Customers who are not familiar with fi Series scanners can easily configure the scan settings to suit their specific purposes and initiate scanning without any hassle.

We have also enhanced the user interface of the current mode in response to feedback from our valued customers. Moreover, we have further enhanced a range of functions essential for centralized scanning tasks, commonly employed in the business process outsourcing (BPO) industry. These enhancements aim to deliver an even more streamlined scanning workflow.

This latest PaperStream Capture Series is designed to elevate the efficiency of your business through improved operability and enhanced features.


As digital transformation continues to expand, there is a growing demand for business environments that facilitate a flexible working style. In today's world, small and medium enterprises (SMEs) are placing a growing emphasis on workflow optimization as a key priority, aiming to achieve significant results with a limited workforce.

PFU is committed to enhancing your business productivity through the seamless integration of our fi Series scanners with the advanced PaperStream Capture Series software. This integration ensures high-quality scanning and efficient data utilization.


1. Effortless creation of scan settings for streamlined data preservation

Introducing the Easy Setup mode for customized scan settings

In the new Easy Setup mode, you have the choice of three options: Save Documents, Sort Documents, or Data Extraction. You can effortlessly create a job by selecting an option that suits your purpose and configure the settings according to the displayed instructions. This mode enables individuals with limited scanner expertise to easily configure scan settings and seamlessly utilize the software immediately after deploying the scanner.

Users simply need to select from the purpose-based options to configure settings.

Organize image data effortlessly with Sort Documents

To organize scanned images of delivery slips into folders according to clients’ names using barcodes, simply select the Sort Documents option to create a job. The option divides a file and automatically organizes scanned images into folders. This option facilitates the management of batch-scanned images, easing the operational load linked to the manual organization of image data following the scanning process.

Improved search with Data Extraction

Create a job with the Data Extraction option when you want to utilize extracted data. For instance, file names can be generated using extracted invoice or order numbers from scanned images. Searching through scanned data is also made easier by extracting and utilizing text located at the specified positions and barcodes.

2. Enhanced work efficiency through expanded functions in centralized scanning environments

The filtering function has been newly added. This function is useful in scenarios where operators need to pinpoint a specific job while overseeing a multitude of jobs in a business environment, especially in fields such as BPO where centralized scanning is prevalent. The PaperStream Capture Series software has evolved into a robust solution for centralized scanning, incorporating various features effective for speeding up the scanning process.
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About PaperStream Series

Choose from the 3 options of PaperStream Series scanning software according to your operation environment.

Details of Software

Product Name Rollout Date
PaperStream Capture 4.0.0 February 29, 2024
PaperStream Capture Pro 4.0.0

Please visit the following websites to access the available downloads. For those who are already registered, the updated version is available for free download.

About PFU

Since its founding in 1960, PFU has been headquartered in Ishikawa, Japan and expanding its business globally. In 2022, PFU joined the Ricoh Group. Based on the technologies cultivated through computer development, we provide a total range of IT-related products and services, including hardware such as image scanners and embedded computers, security and document management software and services, IT infrastructure building, and multi-vendor services in partnership with other companies.
For more information, please visit https://www.pfu.ricoh.com/global/

About Ricoh

Ricoh is a leading provider of integrated digital services and print and imaging solutions designed to support digital transformation of workplaces, workspaces and optimize business performance.

Headquartered in Tokyo, Ricoh’s global operation reaches customers in approximately 200 countries and regions, supported by cultivated knowledge, technologies, and organizational capabilities nurtured over its 85-year history. In the financial year ended March 2023, Ricoh Group had worldwide sales of 2,134 billion yen (approx. 16.0 billion USD).

It is Ricoh’s mission and vision to empower individuals to find Fulfillment through Work by understanding and transforming how people work so we can unleash their potential and creativity to realize a sustainable future.

For further information, please visit http://www.ricoh.com/



  1. (1)The data is based on the market share of document scanners. The market share data for Japan and North America is based on the records of 2022 collected by KEYPOINT INTELLIGENCE (Info Trends) for 6 segments of document scanners excluding Mobile/Micro scanners. Collected records are mainly about document scanners with a speed of more than 8ppm. The market share data for Europe is based on the records of 2022 collected by infoSource in Western Europe (including Turkey and Greece).


  1. ・PaperStream is a registered trademark or trademark of PFU Limited.
  2. ・Product names and company names are the registered trademarks or trademarks of the respective companies.

* The information contained in this press release is accurate as of the date of publishing. Please understand that this information is subject to change without notice.

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