Organizing Postcards and Greeting Cards

Scan postcards or greeting cards and save them as PDF files. Managing cards by the year in which you received them or tagging cards with a tag name, such as "New Year's Card" or "Christmas Card" helps you search for a card that you need easily.

Overview Image

This section explains how to scan the greeting cards that you have received so far, and categorize them by the year in which you received them.

This section explains how to scan the greeting cards one by one that you have received so far, and categorize them by the year in which you received them.

TIP

When scanning small size documents such as postcards with the ScanSnap, you can insert two documents at a time or you can insert the next document while the current document is being scanned. These scanning methods are referred to as dual scans. For details about dual scans, refer to Scanning Documents by Inserting Two Documents at a Time or by Inserting the Next Document While the Current Document Is Being Scanned.

Prepare documents to be scanned with the ScanSnap.

Prepare greeting cards for you to organize by classifying them by the year in which you received them.
Open the ADF paper chute (cover) of the ScanSnap to turn the power on. Hold the right side of the ADF paper chute (cover) of the ScanSnap then open it or press the [Scan] button to turn it on. Open the feed guide of the ScanSnap to turn the power on.

Open the ADF paper chute (cover) fully so that the [Scan] button lights up in blue.

When the ADF paper chute (cover) is opened, the extension will rise automatically.
Open the ADF paper chute (cover) of the ScanSnap to turn the power on. Hold the right side of the ADF paper chute (cover) of the ScanSnap then open it or press the [Scan] button to turn it on. Open the feed guide of the ScanSnap to turn the power on.
Press the [Scan] button or [Stop] button on the ScanSnap to turn the power on.
Prepare a profile in ScanSnap Home.
1. Click the [Scan] button at the top of the Main Window of ScanSnap Home to display the Scan Window.
  
  Windows
  
  If the main window is not already displayed, refer to To Display the Main Window.
  
  Mac OS
  
  If the main window is not already displayed, click the [ScanSnap Home] icon in the application list that appears when you click Launchpad in the Dock.
2. Click to display the [Add new profile] Window.
3. Select [Postcards and Greeting Cards] from the template list.
  
  Windows
  By default, the images created from the document that you scanned are saved in the [Postcard] folder.
  
  If you change the save destination for scanned images to a new save destination, specify the new save destination in [Save to] under [Managing options].
  
  If necessary, change other scan settings.
  
  Mac OS
  By default, the images created from the document that you scanned are saved in the [ScanSnap Home] folder.
  
  If you change the save destination for scanned images to a new save destination, specify the new save destination in [Save to] under [Managing options].
  
  If necessary, change other scan settings.
4. Click the [Add] button to add this profile to the profile list in the scan window.
In the home screen on the touch panel, select the profile that you added in step 3 from the profile list.
Check that the profile that you added in step 3 is selected in the profile list in the scan window.
Scan a document with the ScanSnap.
1. Place documents in the scan area of the ScanSnap.
2. Press the [Scan] button to start scanning the document.
  When scanning the back side of a postcard, turn over the postcard, and press the [Scan] button.
  ATTENTION
  Do not cover the white sheets on the ScanSnap with your hands or with something else while scanning documents. The color reproducibility of the scanned images will be affected.
  
  Do not shake the table or desk when the ScanSnap is being used or move the documents while they are being scanned. Doing so may distort the scanned images or blur the color.
  TIP
  The timed mode enables you to scan documents automatically without pressing the [Scan] button. For details, refer to Scanning Documents Using Timed Mode.
3. Press the [Stop] button to finish scanning documents.
4. Select a method to save scanned images in the [ScanSnap Home - Image scanning and file saving] window of ScanSnap Home.
  Windows
  Select [Crop and save flat document images as-is] and then click the [Save this image] button.
  
  Mac OS
  Select [Flat] and then click the [Save this image] button.
  TIP
  Click the [Check/Correct] button in the [ScanSnap Home - Image scanning and file saving] window to correct the scanned image.
  
  For details, refer to the following:
  
  Correcting the Document Orientation
  
  Modifying the Crop Area of a Document
  
  Adding Necessary Scanned Images
  
  Deleting Unnecessary Scanned Images
5. Pull out the extension and the stacker on the ADF paper chute (cover).
6. Pull the stacker towards you.
7. Pull out the extension.
8. Load a document in the ADF paper chute (cover).
  
  Load a document face-down and head-first with the back facing you (when loading multiple documents, the last page is on the top).
  
  Adjust the number of documents so that they do not go beyond within the side guides when they are loaded.
9. Align the side guides with both ends of the document.
  
  Hold each side guide in the middle to adjust them. Otherwise, the document may be fed skewed during scanning
10. Pull out the extension on the ADF paper chute (cover) and open the stacker.
11. Load documents in the ADF paper chute (cover).
  
  Load the document face-down and head-first with the back facing you (when loading multiple documents, the last page is on the top).
  
  Adjust the number of documents so that they do not go beyond the reference marks and are kept within the side guides when they are loaded.
12. Align the side guides with both ends of the document.
  
  Hold each side guide in the middle to adjust them. Otherwise, the document may be fed skewed during scanning.
13. Load a document in the ADF paper chute (cover).
  
  Load the document face-down and head-first with the back facing you (when loading multiple documents, the last page is on the top). Adjust the number of documents so that they do not go beyond the reference marks and are kept within the side guides when they are loaded.
14. Align the side guides with both ends of the document.
  
  Hold each side guide in the middle to adjust them. Otherwise, the document may be fed skewed during scanning.
15. Insert the document straight into the manual feeder, with the scanning side facing up. Insert the document straight into the feeding section of the ScanSnap, with the scanning side facing up.
  Make sure that the document is fed into the ScanSnap and is held firmly.
  ATTENTION
  The document comes out from the back of the ScanSnap during the scan.
  
  Leave space (about the length of the document) at the back of the ScanSnap.
  TIP
  You can scan a document with the ADF paper chute (cover) closed.
  ATTENTION
  If you scan a postcard with the output guide open, a paper jam may occur and damage the postcard. Scan a postcard with the output guide of the ScanSnap closed.
16. Press the [Scan] button. Press the [Scan] button.
17. Press the [Scan/Stop] button to start scanning the document. Press the [Scan] button to start scanning the document.
  
  To continue scanning, insert the next document to be scanned. When the document is inserted, scanning starts automatically.
18. Press the [Scan/Stop] button to finish scanning documents. Press the [Scan] button to finish scanning documents.
In the main window of ScanSnap Home, tag a content data record created from the postcard that you scanned to categorize it.
1. Select the content data records created from the postcards that you scanned in the content data record list view.
2. Click for [Tag] in the Content Data Record View.
3. Enter a classification name in the input field.
  
  Windows
  
  For example, enter "Greeting Cards 20XX" for greetings cards that you received in 20XX, and then press the [Enter] key.
  
  Mac OS
  
  For example, enter "Greeting Cards 20XX" for greetings cards that you received in 20XX, and then press the [Return] key.

A content data record created from the postcard that you scanned is tagged with a name such as "Greeting Cards 20XX".

When "Greeting Cards 20XX" is selected for [Tag] in the folder list view in the main window of ScanSnap Home, the tagged content data record created from the postcard that you scanned is displayed in the content data record list view.

Organizing Postcards and Greeting Cards

See also